January 1, 2008
At Video Email Inc., and ChiroVMail we recognize that privacy is important. This Policy applies to all of the products, services and websites offered by Video Email Inc. or its subsidiaries or affiliated companies (collectively, Video Email Inc.'s "services"). In addition, where more detailed information is needed to explain our privacy practices, we post separate privacy notices to describe how particular services process personal information.
If you have any questions about this Policy, please feel free to contact us through our website.
Information we collect and how we use it:
In order to provide our full range of services, we may collect the following types of information:
Information You Provide - When you sign up for a Video Email Inc., or ChiroVMail Account or other Video Email Inc. service or promotion that requires registration, we ask you for personal information (such as your name, office name, address, telephone number, email address, credit card information and an account password). All credit card or other payment account information is maintained in encrypted form on our secure servers. We may combine the information you submit under your account with information from other Video Email Inc. services or third parties in order to provide you with a better experience and to improve the quality of our services.
Log Information - When you use Video Email Inc. services, our servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.
User Communications - When you send email or other communication to Video Email Inc., or ChiroVMail we may retain those communications in order to process your inquiries, respond to your requests and improve our services.
Affiliated Sites - We offer some of our services in connection with other web sites. Personal information that you provide to those sites may be sent to Video Email Inc. in order to deliver the service. We process such information in accordance with this Policy. The affiliated sites may have different privacy practices and we encourage you to read their privacy policies.
Patient Information – Video Email Inc., and ChiroVMail will maintain strict conditions of confidentiality with any clinic/office information and/or patient information which you upload to our secure servers. In no way shall Video Email Inc., nor ChiroVMail, at any time, access your patient files for any purpose.
Providing our products and services to users, including the display of customized content and advertising;
Auditing, research and analysis in order to maintain, protect and improve our services;
Ensuring the technical functioning of our network; and
Developing new services.
You can find more information about how we process personal information by referring to the privacy notices for particular services.
Video Email Inc. processes personal information on our servers in the United States of America and in Canada and other countries. In some cases, we process personal information on a server outside your own country. We may process personal information to provide our own services. In some cases, we may process personal information on behalf of and according to the instructions of a third party, such as our advertising partners.
Choices for Personal Information
When you sign up for a particular service that requires registration, we ask you to provide personal information. If we use this information in a manner different than the purpose for which it was collected, then we will ask for your consent prior to such use.
If we propose to use personal information for any purposes other than those described in this Policy and/or in the specific service notices, we will offer you an effective way to opt out of the use of personal information for those other purposes. We will not collect or use sensitive information for purposes other than those described in this Policy and/or in the specific service notices, unless we have obtained your prior consent.
You can decline to submit personal information to any of our services, in which case Video Email Inc. may not be able to provide those services to you.
Video Email Inc. only shares personal information with other companies or individuals outside of Video Email Inc. in the following limited circumstances:
We have your consent. We require opt-in consent for the sharing of any sensitive personal information.
We provide such information to our subsidiaries, affiliated companies or other trusted businesses or persons for the purpose of processing personal information on our behalf. We require that these parties agree to process such information based on our instructions and in compliance with this Policy and any other appropriate confidentiality and security measures.
We have a good faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, (b) enforce applicable Terms of Service, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, or (d) protect against imminent harm to the rights, property or safety of Video Email Inc., its users or the public as required or permitted by law.
We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data. All data is stored on servers that are managed by Imperium Inc.
We restrict access to personal information to Video Email Inc. employees, contractors and agents who need to know that information in order to operate, develop or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.
Video Email Inc. processes personal information only for the purposes for which it was collected and in accordance with this Policy or any applicable service-specific privacy notice. We review our data collection, storage and processing practices to ensure that we only collect, store and process the personal information needed to provide or improve our services. We take reasonable steps to ensure that the personal information we process is accurate, complete, and current, but we depend on our users to update or correct their personal information whenever necessary.
Accessing and Updating Personal Information
When you use Video Email Inc. services, we make good faith efforts to provide you with access to your personal information and either to correct this data if it is inaccurate or to delete such data at your request if it is not otherwise required to be retained by law or for legitimate business purposes. We ask individual users to identify themselves and the information requested to be accessed, corrected or removed before processing such requests, and we may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes), or for which access is not otherwise required. In any case where we provide information access and correction, we perform this service free of charge, except if doing so would require a disproportionate effort. Some of our services have different procedures to access, correct or delete users' personal information
Video Email Inc. regularly reviews its compliance with this Policy. Please feel free to direct any questions or concerns regarding this Policy or Video Email Inc.'s treatment of personal information by contacting us through this web site.
Changes to this policy